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Faster, smarter and easier SAP implementation

Set the right guardrails, collaborate seamlessly, and connect your ecosystem.

List, track, and assign every task in your SAP implementation

By connecting teams, technology, and processes on a single platform, you can map out SAP implementation activities in great depth. You can drive program rehearsals to reduce risk, pre-empt blockers with real time visibility, and radically compress timelines with our SAP approved tasks library.

Plan

Ingest data from planning tools to pre-populate existing plans or map out your implementation schedule. Schedule governance and security steps and rehearse and visualize your entire program.

Orchestrate

Templated runbooks ensure you orchestrate all the tech involved and your project teams in harmony. Replace your disparate channels with one automated notification platform. Track progress at an aggregate level through the migration dashboard.

Analyze

Analyze progress and post-implementation review. Extract insights, optimize performance, and utilize the automated audit views.

Case study

Multinational pharmaceutical company uses Cutover to implement SAP across EMEA

SAP platform rollouts are too complex for spreadsheets

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Problem

A pharmaceutical company is undergoing a global SAP platform rollout, which is split by geography due to its size and complexity. After completing 90% of the SAP rollout in the Americas using spreadsheets, disjointed processes, messaging channels, and a weekly call, the Senior Director realized that to be successful with the rest of the rollout they needed better planning, orchestration, visualization, and communication capabilities than spreadsheets and calls could provide.

Solution

The Senior Director came across Cutover through a Cutover partner. The company spent nine months planning the EMEA program in Cutover, pulling existing spreadsheet data onto the platform and building runbooks that were 3,000 to 4,000 lines long for the release, involving over 4,000 tasks and 200 people.

The first wave of this program, which is the largest and most complex and involved migrating a significant amount of data, is now complete. The EMEA program consists of three waves, and by the end of the final one everything will be live.

Where Cutover made the difference:

  • The scale and complexity of the SAP program made following a spreadsheet of all the events incredibly difficult. The American phase of the program went over the scheduled time and they needed help from third parties to complete it. This made them realize they needed a tool that was especially suited to a program for this level of complexity.
  • The team was able to do full and precise rehearsals. Over the course of four to five weeks they fully tested the entire plan from start to finish before going live. This helped them to better understand how the event would go and work out any potential problems ahead of the main event.
  • The C-Suite were able to easily stay abreast of how the program was going via executive dashboards, and understand at a glance whether or not the program was on schedule and where delays were happening if it was not. They estimated that Cutover removed 90% of the manual communications required during orchestration to keep everyone informed.
  • Cutover provided the ability to edit the plan live, where everyone could instantly see the changes that had been made and any adjustments to the critical path. Previously, those orchestrating the event would have had to edit and redistribute a spreadsheet to everyone involved.
  • Cutover’s automatic audit trail and system of record helped the pharmaceutical company to evidence every single task involved in the program. Pharmaceutical companies are under a lot of scrutiny from regulators, so being able to evidence exactly what happened and when without additional effort was crucial.

Results: Testing done in minutes

Wave one of the EMEA project was a success, and now the company is gearing up for waves two and three in Cutover. They have also started planning and rehearsing the SAP rollout in Japan using Cutover.

Now that they are familiar with Cutover and the benefits it provides, they are also looking to use the platform for other use cases including supply chain manufacturing and releasing and testing systems that operate their chemical plants.

"Using Cutover we have total alignment, visibility and success in all objectives. We have full confidence that we will complete the program early. What else can we solve?!" - Global Lead
What our Clients say

"Cutover is enabling us to realize our strategic migration goals while ensuring operational resilience reporting and playbook invocation, which is an indication of their commitment to supporting our business."

Will Westwick
CTO of Enterprise Technology, Barclays
What our Clients say

"Cutover has been absolutely foundational to everything we've achieved in this program over the last year but especially over the final weekend where we had the vast majority of staff remote. Trying to execute such a complex, multi-threaded and cross-party migration without Cutover would simply have been impossible. Thank you to the team for your help, guidance, and support."

Project implementation manager, Global asset management company

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